Administrative Assistant
Rochelle Park, NJ
Full Time
Experienced
Looking for a job that’s as rewarding as it is flexible? You’ve just found it! Affirmed Home Care, New Jersey’s premier concierge home care agency, is on the lookout for a superstar Administrative Assistant to join our growing team in Rochelle Park, NJ!
The Administrative Assistant will provide essential support to the administrative and clinical teams, ensuring smooth and efficient operations. This role requires excellent communication skills, proficiency in office management, and a compassionate attitude towards home care services.
Essential Job Duties:
Qualifications:
Why Join Affirmed Home Care?
Affirmed Home Care is proud to be an equal opportunity employer.
The Administrative Assistant will provide essential support to the administrative and clinical teams, ensuring smooth and efficient operations. This role requires excellent communication skills, proficiency in office management, and a compassionate attitude towards home care services.
Essential Job Duties:
- Perform general office duties including answering phones, responding to emails, and managing correspondence.
- Schedule and coordinate appointments, meetings and client visits
- Prepare and maintain client and staff records, ensuring all information is accurate and up-to-date.
- Assist with collecting onboarding documents for caregivers.
- Maintain accurate and organized filing systems for both physical and electronic documents.
- Prepare and distribute reports, memos, and other documents as needed.
- Ensure compliance with all regulatory and agency documentation requirements.
- Serve as the first point of contact for clients, caregivers, and other stakeholders, providing excellent customer service.
- Address and resolve inquiries from clients and caregivers, escalating issues to the appropriate team members as necessary.
- Monitor and order office supplies, ensuring that essential items are always in stock.
- Manage office equipment and arrange for maintenance and repairs as needed.
- Assist with troubleshooting basic IT issues and liaise with IT support as necessary.
- Ensure all data is entered accurately and maintained securely.
- Other duties assigned.
Qualifications:
- Education and Experience
- High school diploma or equivalent required; associate or bachelor’s degree preferred.
- Minimum of 2 years of administrative experience, preferably in a healthcare or home care setting.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
Why Join Affirmed Home Care?
- Competitive Salary: We offer a salary that reflects your skills and experience, ensuring that you are rewarded for your contributions. **Posted salary is negotiable based on experience!**
- Paid Time Off: Enjoy a generous paid time off policy that helps you maintain a healthy work-life balance.
- Full Health Benefits: Comprehensive health, dental, and vision insurance plans to support your overall well-being.
- 401(k) Opportunity: Plan for your future with our 401(k) retirement savings plan, including company match.
- Professional Growth: We are committed to your career development, offering opportunities for continuous learning and advancement within the company.
- Supportive Environment: Join a team that values collaboration, compassion, and excellence in care.
Affirmed Home Care is proud to be an equal opportunity employer.
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