Scheduling Coordinator

Scheduling Coordinator (Healthcare / Home Care Staffing) – Westchester, NY

Affirmed Home Care – Westchester, New York

Affirmed Home Care is a leading concierge, private-pay home care provider dedicated to delivering exceptional, personalized care to clients in the comfort of their homes. Our team is committed to supporting families with compassionate, high-quality care and dependable service.

We are currently seeking a Scheduling Coordinator for an immediate opening supporting our Westchester, New York operations. This role is ideal for someone who thrives in a fast-paced healthcare environment and enjoys coordinating schedules, supporting caregivers, and ensuring seamless client care.

Salary: $60,000 – $70,000 annually, based on experience

What You’ll Do

• Coordinate schedules for home health aides, LPNs, and RNs

• Ensure all client cases are properly staffed

• Manage schedule changes, call-outs, and urgent coverage needs

• Communicate with caregivers and clients to maintain smooth daily operations

Key Responsibilities

• Coordinate and assign HHAs, LPNs and RNs to client visits and shifts based on client needs and caregiver availability

• Maintain accurate and up-to-date caregiver schedules within the scheduling system

• Respond quickly to schedule changes, call-outs, and urgent coverage needs

• Serve as the primary point of contact for caregiver scheduling inquiries

• Communicate schedule updates clearly and promptly with caregivers and clients

• Address and resolve scheduling conflicts while maintaining a high level of client service

• Ensure accurate documentation of caregiver assignments and schedules

• Collaborate with clinical staff and leadership to support seamless care delivery

Qualifications

• High School Diploma or equivalent required

• Associate’s or Bachelor’s Degree preferred

• 1–2+ years of scheduling, staffing, or coordinator experience (healthcare, home care, or medical office 

• Experience using scheduling software or workforce management systems

• Strong proficiency in Microsoft Office (Excel, Outlook, Word)

• Excellent communication, organization, and multitasking skills

• Ability to work effectively in a fast-paced environment with shifting priorities

Why Join Affirmed Home Care?

• Competitive Salary – Compensation is negotiable based on experience

• Paid Time Off – Generous PTO to support work-life balance

• Comprehensive Benefits – Medical, dental, and vision insurance plans

• 401(k) Retirement Plan – Including company match

• Career Growth – Opportunities for professional development and advancement

• Supportive Culture – Join a collaborative team committed to delivering exceptional care

Affirmed Home Care is an equal opportunity employer and welcomes all qualified applicants to apply.